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Sharing
Data Statewide
by John Paul Kemp
1) When would you need to Share Data Statewide?
a) Not when only one Program – sharing then has to occur
b) Only when multiple Legal Services Programs that want to cooperate
1) Only Legal Services?
2) Include Pro Bono or others?
2) What do you want to accomplish with the Sharing?
a) Reports to Funders
b) Note trends and pinpoint problems
c) Publicity about what is going on
d) Evaluate performance
3) What are ethical repercussions of sharing data?
a) Depends what is shared
b) Disclosure to Client
c) Reality of Consent
d) Breach of Confidentiality
e) Does this create a conflict of interest problem? For example, two
programs on different sides of same case.
f) Appearance of impropriety
4) What is your vision of the setup?
a) What are the size of the pipes, what bandwidth connects the offices
to the central
b) What case management program is everyone using
1) If everyone uses the same system it is much simpler than
2) Building a bridge to have dissimilar programs talk.
c) Dynamic-real-time or Periodic update
d) How are programs delivering the program to the desktop
1) LAN
2) WAN
3) ASP
4) Standalone
5) Mixed
e) How is the data transferred
1) Email
2) WAN
3) ASP
4) Mixed
f) How often is it transferred
1) Real-time
2) Periodically (daily, monthly, quarterly, etc.)
g) What is transferred
1) Full record
2) Sanitized record with client identifiers removed
h) Electronic transfer or hard copy report sharing
i) Arrangement of the data
1) Single database vs. multiple databases
2) Link the data together or Combine the data
3) Single or multiple tables
5) Management Concerns
a) Who funds
b) Who runs
c) Who has responsibility and authority
1) What is the responsibility
2) What is the authority
d) Who error checks
e) How is compliance enforced
f) Who supervises the managers of the project
6) Reports
a) Dynamic or static
b) Who decides
c) What should you get
d) What would be the most useful
e) What format
1) Graphs
2) Color
3) Raw numbers
4) Newsletter
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